Permission

Students must request permissions by e-mailing XX with your request from your U of T email address.

The request must contain the following information in order to be reviewed by our staff:

First and last name
Student number
Phone Number
Course Code
Instructor Name
Dates and Duration of Installation/Performance
Date and time span of display or performance (e.g., March 13, 2013 - 1-2pm) or Date range of display (e.g., March 13 to March 20, 2013)
Location in Library
Brief Description of Art Project
Brief Description of the Student Presence with the Art Project (e.g. supervision by students or others while art is displayed, participants in performance, etc.)
Technical Requirements for Art Project (e.g., electrical outlets, lighting, etc.)
Impact of Art Project on Library Environment (e.g., sound level, movement of library furniture or materials, attachment to library furniture, walls or materials, etc.)

Note that 72 hours notice is required

If the project is likely to be controversial, students must notify Campus Safety so that they can assist with any complaints

Safety

Ensuring the safety of library users is a concern of the library. Students will not endanger themselves, other participants, or the audience of the installation.

In particular, students will not:

Use ladders
Obstruct fire exits or public passageways (minimum 5’/1.5m clearance)
Use open flames

Students will install art projects safely, including securing extension cords or other cables with duct tape.

Disturbances

Students will not:

Engage in racist or sexist activity
Disturb classes or study areas (without permission)

When in doubt about what causes a disturbance, students should consult the Associate Librarian, User Services & Collections.

Installation guidelines

Students will not:

Obstruct access to library collections
Permanently damage walls, floors, ceilings or windows
Permanently alter the building or any part of the building
Engage in major construction without permission
Use nails or screws without permission
Use adhesives on painted surfaces without permission

Adhesives used on non-painted surfaces must be removed and all gummy areas cleaned by the students; in most instances masking tape should be used.

Mess/clean up

Students will remove the project within the agreed upon time
Students will clean the area & return it to its original condition
Students must provide any cleaning supplies needed to return the space to its original condition

Damage

The library does not assume responsibility for theft or damage to artwork
Students are responsible for any damage caused by their installation
Students who do not comply with the guidelines will not be given permission to install projects in the future

Guidelines adapted from UTSC Facilities Management

Guidelines to install and perform student art projects at the U of T Scarborough Library