Tabling at the library is a great way for campus groups to share what they’re passionate about, promote events, and connect with fellow students. It’s all about raising awareness, sparking conversations, and building community in a friendly, welcoming space!

Where you can table

Robarts Library: 1st or 2nd floor (depending on your request and availability).
Gerstein Science Information Centre

Up to four group members may staff a table at one time.

Photos of tabling spaces: Tabling space at Robarts (2nd floor)
Tabling space at Gerstein

What’s provided

Gerstein: one table and up to four chairs per booking.
Robarts: Robarts Library does not provide tables. Groups are responsible for bringing their own folding table (limit of one per group to avoid congestion).
- There may be an outlet near your table. If your group requires access to power, please indicate this in your reservation request form.
- Groups must bring their own supplies (e.g., tape, scissors, staplers).

Displays and signage

Posters and banners may not be taped or attached to walls or columns unless you receive advance permission.
Stand-up banners are allowed but must stay close to your table and clear of walkways.

Booking times

Hours: 10:00 AM–5:00 PM.
Limits: up to 4 hours per day, twice a week (maximum 8 hours per week).
Each request form covers one day only. Submit a new form for each additional date.

Response time

You will usually hear back within 1–7 business days about your request. If you need to follow up, you can email:
library.engagement@utoronto.ca (Robarts requests)
ask.gerstein@utoronto.ca (Gerstein requests)

Food and Tabling

Selling food and drinks, including baked goods, is not permitted at the libraries, as well as the selling or distribution of products from external vendors (including items like books, banking and credit cards, etc.)

If your tabling or event involves providing or distributing food, you must notify Campus Events by completing the appropriate forms. Please review their office’s guidelines and complete the required forms on their webpage. You will be asked to provide these forms if your request involves providing or distributing food. The library reserves the right to cancel reservations if the above conditions are not met.

Student groups can also book spaces for their events around campus. Use the Campus Room Finder to see what is available.

Key guidelines

Follow the University of Toronto Library Conduct Regulations.
You can promote events, but you’re not allowed to sell tickets or collect money.
Stay at your table and let others come to you if they’re interested.
Keep noise to a minimum — no music, speakers, or audio equipment.
Follow all fire safety rules and university policies.
Stick to your reserved time and don’t stay longer than your booking.
Only four members from your group can be at the table at one time.
Tabling is meant to raise awareness about student groups, events, and initiatives — it’s not a place for preaching, upsetting people, or controversial displays.

If these guidelines aren’t followed, the library may cancel your reservation and limit or deny future tabling opportunities.

Reserving tabling space in the libraries

How to access

More information

Associated libraries:

Associated departments: